AI Accelerator Rumble¶
A workshop-based engagement that helps a client find and prioritize processes worth automating — and leaves them with a working quick win and a clear path to a pilot.
Overview¶
The AI Accelerator Rumble delivers strategic alignment, documented insights, and a path toward pilot implementation. We surface the client's long-term goals ("goalposts"), score their processes for effort and growth impact, map the most promising one, and build a lightweight prototype to prove value fast. It's the Rumble stage of the Digital Pace Framework.
Core deliverables¶
- Summary Report — workshop recap, process map, ROI notes, and technical context.
- Quick Win Prototype / Proof of Concept — a real, lightweight output (e.g. a custom GPT or simple automation) built after the workshop.
- Follow-up Synthesis — a session, pre-scheduled at booking, to demo the quick win and align on next steps.
- Pilot Implementation Proposal — scope, assumptions, and estimate to scale the quick win.
Team and roles¶
| Role | Responsibilities |
|---|---|
| Executive Assistant | Schedules the immersion, workshop, and follow-up. |
| AI Specialist | Runs the immersion, facilitates the workshop, runs the report-out. Owns the Summary Report and Quick Win estimates. |
| UX Lead | Joins immersion, workshop, and report-out. Maps workflows and adds them to the Summary Report. |
| Principal Consultant | Joins immersion, workshop, and summary meeting. Handles intros, reviews the Summary Report, owns commercialization of the Quick Win / partnership. |
Phases¶
Pre-workshop immersion¶
- Kickoff email (Executive Assistant, for the Principal Consultant): confirm attendees and offer scheduling times.
- Schedule the sessions: pre-workshop (½ hr, full team, ≥1 week before the workshop), the workshop, and a follow-up ~5 business days after the workshop.
- Process-collection survey (AI Specialist): after the pre-workshop, send attendees the Process-for-Automation worksheet to list manual or repetitive processes, one per row.
- Internal process review: ½-hr internal-only review of submitted processes the day before the workshop; group submissions into themes and shortlist 3–5 promising processes (impact/inefficiency, simple to map, good automation fit).
Workshop (≈4 hours)¶
| Time | Item | Description |
|---|---|---|
| 0:00–0:15 | Welcome + intros | Introductions and objectives. |
| 0:15–0:30 | Goalposts & opportunity criteria | "Where is your business going in 5–7 years?" Anchor selection to that; define what makes a good automation candidate. |
| 0:30–1:50 | Process review + scoring | Review ideas; score effort vs. growth impact; build a live quadrant. |
| 1:50–2:00 | Select a process | Pick a high-potential process from the quadrant and goalposts. |
| 2:00–3:40 | Process mapping + inline ROI | Map steps, roles, and tools; estimate time/cost inline. |
| 3:40–3:50 | Technical environment review | Systems, tools, access, and integration considerations. |
| 3:50–4:00 | Wrap-up | Recap, confirm the follow-up, align on next steps. |
Post-workshop synthesis and roadmap¶
- Summary Report (Principal Consultant) within 1–2 business days.
- Quick Win Prototype (AI Specialist) built from the mapped process.
- Follow-up Synthesis session (AI Specialist) to demo the quick win and confirm next steps.
- Pilot Proposal (Principal Consultant) scoping the starting point for automation.
- Roadmap phased as Quick Wins (0–3 mo) → Build Momentum (3–6 mo) → Transform (6–12+ mo).
Tools and worksheets¶
- Process-for-Automation worksheet (Google Sheet) — collect and score processes.
- ROI worksheet — estimate time, effort, and ROI of key steps.
- Figma — live process mapping during the workshop.
- Simple Estimate — generate the client-ready pilot proposal.
- Source of record: the AI Accelerator Rumble Playbook (link in Where to find things).
Delivery guidance¶
- Directional scoring is fine — don't get stuck chasing perfect numbers.
- Keep the pace up in process review so there's time to map.
- Tie every recommendation back to the client's goalposts; reinforce the client as the driver.
- Flag pain points and quick-win candidates visually on the map as you go.
Related¶
- Sits in the Rumble stage of the Digital Pace Framework.
- Teams involved: Operations (AI/UX/delivery), Sales (scoping), Administration (scheduling).